Construction ERP cut material cost overruns by 14%.

The challenge

Twelve active sites ran on Excel trackers, WhatsApp groups, and paper material slips. Purchases happened at site level with head-office approval arriving days later — or after the purchase. Material costs routinely overran estimates, and nobody could say by how much until the project closed.

Project status meetings ran on memory and phone calls; billing milestones slipped simply because nobody was tracking them in one place.

The solution

We rolled out an ERPNext-based construction ERP in phases: project and task tracking first, then material requisitions with a mobile approval flow, then purchase, inventory, and client billing — each phase live before the next began, so work never stopped.

Site engineers log daily progress and raise material requests from their phones; approvals reach head office instantly with budget context attached. A management dashboard now shows cost versus estimate, per site, updated daily — and billing milestones trigger automatically from progress data.

• ERPNext configured for projects, materials, purchase, and billing
• Mobile requisition and approval flow for all 12 sites
• Daily cost-versus-estimate visibility per project
• Automatic billing-milestone triggers from site progress